Who we are
The Privacy Statement relates to your use of our website. Our website address is: http://epwortholdrectory.org.uk/
Following the Privacy Statement is a copy of Epworth Old Rectory’s Privacy Policy, which relates to multiple aspects of our work.
What personal data we collect and why we collect it
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Contact forms
If you complete one of the contact or enquiry forms on our website, all information will be sent directly to a member of Old Rectory staff. The details you provide – such an email address, telephone number(s), postal address and postcode – will only be used to contact you in relation to your enquiry topic.
You will not be added to any other mailing lists, unless you request this. The details you provide through the forms will not be visible on the website. Once you have completed a form, emails will be sent to your email address and the relevant Old Rectory email address.
Cookies
Cookies are text files placed on your computer by a website to collect standard internet log information and information about the behaviour of visitors that visit a website.
For further information on cookies, visit: www.aboutcookies.org or www.allaboutcookies.org
We will use the information we collect as a result of you accepting a cookie from our site to track your use of the website and to compile reports on the use of the website by all visitors.
You can set up your browser not to accept cookies, and the websites above tell you how to remove cookies from your browser. In a few cases, some features of our website may not function fully as a result.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Analytics
We use a third party provider, Google Analytics and MonsterInsights, to collect standard internet log information and details of visitor behaviour patterns. For example, what you look at or access, traffic data, location data, weblogs and other communication data, information about your computer, including – where your browser provides this – your IP address, operating system and browser type. This information is anonymised, and we will make no attempt to find out the identities of those visiting our website
We sometimes use a third-party provider, MailChimp, to deliver our e-newsletters. Through MailChimp we gather statistics around email opening and clicks, which are not personally identifiable.
Who we share your data with
We may use any feedback you give us in public communications. But we will not do so in such a way that people would know it was from you – unless we obtain your permission.
If we share information about you with other organisations that help us deliver services to you this will always be under the same conditions as we are bound by under this privacy policy.
We may share information about you with law enforcement agencies or other organisations or individuals if the law obliges us to.
The information about you we use to demonstrate the impact and reach of our work to funders is anonymised. So we will not share anything that identifies you personally.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
The information you send to us through online forms will be sent via email to a member of Old Rectory staff. Your personal information will not appear on the website, it will only be sent to us via private and secure email.
Your contact information
Your contact information includes your email address(es), telephone number(s), postal address and postcode. When you provide us with this by completing an online form it will be sent to an Old Rectory email address. We will then use your contact information to contact you about your enquiry topic. We will not use it to contact you about other topics or advertisements, unless you request to be added to any mailing lists.
Your contact information will not be shared with any third parties.
Additional information
How we protect your data
We will only store your information in services within the EEA, or in services signed up to the EU-US Privacy Shield.
We will keep your information for as long as is required for us to provide you with the service you have requested from us. Where your information is no longer required, we will ensure it is disposed of in a secure manner.
What third parties we receive data from
We use a third party provider, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. For example, what you look at or access, traffic data, location data, weblogs and other communication data, information about your computer, including – where your browser provides this – your IP address, operating system and browser type. This information is anonymised, and we will make no attempt to find out the identities of those visiting our website
We sometimes use a third-party provider, MailChimp, to deliver our e-newsletters. Through MailChimp we gather statistics around email opening and clicks, which are not personally identifiable.
Epworth Old Rectory – Privacy Policy
The following is Epworth Old Rectory’s Privacy Policy that relates to multiple aspects of our work. The Privacy Statement above relates to our website.
At Epworth Old Rectory, we care about the privacy of people who use our services, whether you are a Friend, a donor, a volunteer, a visitor, a visiting academic, a library reader or use any of our services, and also if you visit our website, email, call or write to us. We are aware of our legal responsibilities under privacy and data protection laws and are committed to keeping your personal information secure.
This page explains how we use any personal information we hold about you and your rights as a consumer.
1 Our Responsibilities
At Epworth Old Rectory, we care about the privacy of people who use our services, whether you are a Friend, a donor, a volunteer, a visitor, a visiting academic, a library reader or use any of our services, and also if you visit our website, email, call or write to us. We are aware of our legal responsibilities under privacy and data protection laws and are committed to keeping your personal information secure.
This document explains how we use any personal information we hold about you and your rights as a consumer.
2 About us
Epworth Old Rectory (EOR) is a Museum and charitable organisation. Its mission is ‘setting, developing and maintaining the vision and mission of the Old Rectory as a place of Christian pilgrimage, learning and inspiration for all; a museum dedicated to the influence of the Wesley family on faith, social justice, worldwide Methodism and all people today, whether they are of any religion or none’. The organisation is also responsible for the development, interpretation and conservation of the outstanding collection of women writers, and for ensuring open access to these collections, to the historic house and its own collections, the gardens, the surrounding estate and parklands for the benefit of the public and for education. Our registered charity name is Epworth Old Rectory and our registered Charity Number is 1165387
Epworth Old Rectory organises a range of events and exhibitions related to the collections, house and gardens throughout the year. As a UK-registered charity we are solely reliant on donations and grants provided by our supporters, trusts and foundations – together with income generated across activities/events and as a visitor destination open to the public. Our registered address is: Epworth Old Rectory, 1 Rectory Street, Epworth, North Lincolnshire, DN9 1HX
3 About you
In the course of interacting with us, personal data is collected and used by us. We only collect the personal data that we need. This includes any information which identifies you, or which can be identified as relating to you personally, for example, name, address, telephone number, email address. We have collected this data if you have done one or more of the following:
- Used our website which is currently at www.epwortholdrectory.org.uk
- Subscribed to our mailing list
- Filled in a gift aid form
- Completed a feedback form
- Filled in our guestbook
- Contacted us via email, via the contact form on our website or otherwise
- Interacted with us on social media, either directly or indirectly
- Donated money via JustGiving, cheque, cash or services in kind
- Contacted us regarding the library or carrying out research here
- Attended one of our events.
4 The information we may hold about you
Personal data is created when you are involved with our activities or when you interact with us. Information we hold about you might include:
- Information you send to us by email, via the contact form on our website or otherwise
- Communications with us (for example, using the contact form on our website, by email, or notes of phone calls)
- Details of tickets you have requested from us and/or your attendance at our workshops or other events
- Information you provide us in an online or paper form (for example, your name and contact details, postcode, age, feedback about our work)
- Information about your purchases, donations, event attendance and interactions with our communications – including the information available through the services we use to do this, currently:
Mailchimp, JustGiving, Eventbrite, Easyfundraising, Justdonate, Surveymonkey and PayPal
- Your publicly available social media activity or analytics on you provided by social media platforms e.g. Twitter handle, posts and location.
5 Volunteers
If you are a volunteer at the Old Rectory then we may collect extra information about you (e.g. references, criminal records checks, details of emergency contacts, medical conditions etc.). This information will be retained for legal or contractual reasons, to protect us (including in the event of an insurance or legal claim) and for safeguarding purposes.
6 How we use information about you
We only collect personal data and hold information about you that we need. This can be used to:
- Record who has given money or services to us so that we can tell them how their money has helped us – and where possible, to claim Gift Aid
- Develop our relationship with you as someone who may want to support us
- Personalise your experience of our website and/or communications you receive from us
- Manage our organisation effectively and continually improve what we do
- Inform future programming of events – including better understanding of specific lecture/activity subjects for working with targeted audiences.
- Encourage bookings for our events and donations to various campaigns – according to what marketing communications you have agreed to:
- To communicate with you about ourselves and Mission, our work, future events/activities, interesting news, and opportunities to support us
- To communicate with you about upcoming fundraising appeals
- To communicate with you about special events.
As we have said, we will only use personal data that we need, and this will be done on relevant lawful grounds as permitted by the UK GDPR (implemented 25 May 2018) /UK Data Protection Act and Privacy of Electronic Communication Regulation.
We may use any feedback you give us in public communications. But we will not do so in such a way that people would know it was from you – unless we obtain your permission.
If we share information about you with other organisations that help us deliver services to you this will always be under the same conditions as we are bound by under this privacy policy.
We would share information about you with law enforcement agencies or other organisations or individuals if the law obliges us to.
7 Use of anonymised data
The information about you we use to demonstrate the impact and reach of our work to funders is anonymised. So we will not share anything that identifies you personally.
We use a third party provider, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns, for example, what you look at or access, traffic data, location data, weblogs and other communication data, information about your computer, including – where your browser provides this – your IP address, operating system and browser type. This information is anonymised, and we will make no attempt to find out the identities of those visiting our website
We sometimes use a third-party provider, MailChimp, to deliver our e-newsletters. Through MailChimp we gather statistics around email opening and clicks, which are not personally identifiable.
8 Marketing
If you explicitly give us permission to hear from us, we would like to communicate with you about ourselves, our work, future talks, other pertinent subjects we think you might find interesting and opportunities to support us. We won’t add you to our mailing list if you just give feedback or contact us through the contact form.
You have the right to opt out at any time. If you no longer want to be contacted for marketing purposes send us an email or click ‘unsubscribe’ within the email we have sent you.
If you wish to stay on our mailing list, please let us know by contacting us here.
9 Storage and retention
We will keep your information for as long as is required for us to provide you with the service you have requested from us. Where your information is no longer required, we will ensure it is disposed of in a secure manner.
10 Fundraising, donations and legacy pledges
As Epworth Old Rectory is a charitable organisation that depends on its supporters, we may invite you to make a donation, or become involved in fundraising activities/campaigns. This will only be done where we have your permission to do so.
Occasionally, we may invite some supporters to attend special events to find out more about the ways in which donations and legacy gifts can make a difference to specific projects and to our cause. We will also send you updates on the impact that you make by supporting us in this way, unless you tell us not to.
If you make a donation, we will use any personal information you give us to record the nature and amount of your gift, claim Gift Aid where you have told us that you are eligible and thank you for your gift. If you interact or have a conversation with us, we will note anything relevant and store this securely on our systems.
If you tell us you want to fundraise to support our cause, we will use the personal information you give us to record your plans and contact you to support your fundraising efforts.
Charity Commission rules require us to be assured of the provenance of funds and any conditions attached to them. We follow a due diligence process which involves researching the financial soundness, credibility, reputation and ethical principles of donors who have made, or are likely to make, a significant donation to Epworth Old Rectory.
As part of this process we will carry out research using publicly available information and professional resources. If this applies to you, we will remind you about the process when you make your donation.
11 Contacting us, access to your information and right of correction
We want you to remain in control of your personal data, and as such, you have the right to request a copy of the information that we hold about you.
If you would like a copy of some or all of the information we hold about you – or otherwise want to contact us, please email or write to us.
As we want to make sure that the information we hold about you is accurate and up to date, please contact us at any time to correct or remove information you think is inaccurate.
12 Cookies
Cookies are text files placed on your computer by a website to collect standard internet log information and information about the behaviour of visitors that visit a website.
For further information on cookies, visit: www.aboutcookies.org or www.allaboutcookies.org
We will use the information we collect as a result of you accepting a cookie from our site to track your use of the website and to compile reports on the use of the website by all visitors.
You can set up your browser not to accept cookies, and the websites above tell you how to remove cookies from your browser. In a few cases, some features of our website may not function fully as a result.
13 Other websites
Our website contains links to other websites. If you follow links to other websites, you should read their privacy policies to see how they use information about you.
14 Changes
We keep our privacy policy under regular review and will place any updates on our website.
Things that could change in the future without us coming back to you to get your agreement or permission again:
- We could move our website to a different address
- We could change the services we use to sell tickets or to conduct mailings.
Review: This policy will be reviewed annually
15 Contact
This is the external aspect of our privacy policy and as such, does not provide exhaustive detail of all aspects of Epworth Old Rectory’s collection and use of personal information. However, we are happy to provide any additional information or explanation needed.
If you have any questions about this Policy or feedback on this Policy, or would like to exercise your rights with respect to your personal information, please contact us via office@epwortholdrectory.org.uk or write to Epworth Old Rectory, 1 Rectory Street, Epworth, North Lincolnshire, DN9 1HX
Document Approval Status
This document and all subsequent reviews or updates up to the date of this document were approved by the directors of the Epworth Old Rectory CIO.
Changes
We intend to keep our privacy policy under regular review and will place any updates on this website. This is the first publication of our privacy policy.
Things that could change in the future without us coming back to you to get your agreement or permission again:
- We could move our website to a different address
- We could change the services we use to sell tickets or to conduct mailings.
Review: This policy will be reviewed annually
Contact
This is the external aspect of our Privacy Policy and Privacy Statement. As such, it does not provide exhaustive detail of all aspects of Epworth Old Rectory’s collection and use of personal information. However, we are happy to provide any additional information or explanation needed.
If you have any questions about this Policy and Statement, or feedback on this Policy and Statement, or would like to exercise your rights with respect to your personal information, please contact us via: info@epwortholdrectory.org.uk or write to Epworth Old Rectory, 1 Rectory Street, Epworth, North Lincolnshire, DN9 1HX
